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Food Booth vendor contract
Koloa Plantation Days festival
"Celebrating Our Plantation Roots"
26th Annual Parade & Park Celebration on Saturday, July 30, 2011
Mahalo for your interest in being a food vendor at this year’s Koloa Plantation Days event.
Deadline: April 30, 2011.
Fill out the form below to pay securely online, or click here to print and mail the form with a check.
In accordance with the terms of this agreement, the undersigned vendor contracts for booth space offered by the Koloa Plantation Days Committee (KPDC).
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Contact
Joe/Paulette Grace,
Food Booth Coordinators
Ph: 634-2934
Email: food@koloaplantationdays.com
Conditions & Terms
Food booth space is limited.
Historically first priority is given to Food vendors who traditionally participated in the past years (non profits and businesses, in Koloa). Any open booth space will be offered with an accepted application and approved menu by the Food Coordinator.
Food Coordinator will notify applicants by May 30th, or earlier, if application has been accepted and menu approved. Application fees will be refunded for applications not approved. Incomplete applications will not be reviewed.
Refunds will not be allowed in the event of an "Act of God", conditions leading to the cancellation or early closure of the event.
It is mandatory that all Food vendors selling any type of food to make application with the State Department Of Health to file application for a Temporary Food Establishment Permit, and to include a sketch of floor plan of booth layout, filing of application to be submitted 10 working days prior to event date. There is a fee $$. Food vendors are responsible for compliance with the DOH requirements and must display Approved Food Permit at booth on day of event.
All Food vendors to attend a mandatory pre-event meeting on Friday, July 29, 2011 at 6:00pm. Meet at the Food tent for information, instructions and to finalize any last minute details. Please be considerate of others and be on time!
Your complying with the above items will help ensure a safe and successful event for everyone.
The Koloa Plantation Days committee reserves the right to make rule changes as needed that are in the best interest of the KPDC and the Koloa Plantation Days event.
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BOOTH SETUP AND HOURS
Ten (10) Food vendors will share booth space (underneath Food concession tent 40 x 100). Vendors booth space are approximately 10' wide by 20' deep, which includes the use of 2 front tables (used as a front counter to serve customers) and 2 side tables (part of the side tables are to be shared with neighboring vendor). Tables must be covered with cloth or other covering (table coverings 8ft x 30inches wide).
All Food vendors are required to stay within the boundaries of contracted booth space, as well as confine operations to their assigned booth space. If decorating your booth, please be considerate of neighboring vendors and do not obstruct another vendor's view.
All Food vendors are responsible to visibly display; name of booth, menu and price, and approved food permit at their booth.
KPDC will have a generator available for a fee $$ for vendors requiring electricity. All Food vendors are to provide their own UL approved cords for the event. UL cords will run from booth to the electrical service and must carry a booth number label at the end of the cord for identification purpose.
Two (2) portable barbecue grills are permitted per vendor. Please be considerate of your neighbors in regards to smoke from grilling.
KPDC is in support of "greening" their event. All Food vendors must use Compostable and Biodegradable products (an important part of the cycle of sustainability and responsibility). All Food vendors are prohibited to use Styrofoam products at KPDC event.
Booth set-up starts Saturday, July 30th, at 7:00am. Food vendor vehicles must enter through the vendor gate located on the lower east side of the ball park. (Due to the closing of the roads for the parade vendors must be in the park no later than 8:30am). All vehicles must be removed from the Food concession area by 9:00am.
Food vendors must operate from 10:00am to 5:00pm. No early breakdown of booths is permitted. All participants are expected to conduct themselves in a professional manner and exhibit the Aloha Spirit.
Food vendors are to provide their own trash containers, liners, hand soap, towels and any other items appropriate for the needs of food vendors operation.
KPDC will set-up five (5) portable sinks for washing hands ONLY. Sinks are to be shared with neighboring vendor. No washing of dishes/pots/pans allowed at event.
All Food vendors are responsible for the safety and security of their booth. Food vendors must have a working Fire Extinguisher and easily accessible at their booth.
Food vendors must provide their own containers for oil, grease and liquids. Food vendors are responsible to remove their containers of oil, grease and liquids at the conclusion of the event (and events site). It is not to be dumped into dumpsters, any ground surface, grass, along fence line, around utility poles, etc.,
Food vendors are required to keep area around booth clean and free of all debris. All trash must be removed and disposed of in trash receptacles at the conclusion of the event. Please breakdown all boxes before placing in receptacles. All recyclable items are to be place into appropriate receptacles provided by KPDC.
All Food vendors must check with Food Coordinator prior to leaving (after the conclusion) of the event.
MEAL TICKETS REDEMPTION
Meal tickets will be given to entertainers and volunteers to be redeem at Food booths of their choice. Meal Tickets are not redeemable for cash or change due back if purchase is less than face value. All food vendors are responsible to collect meal tickets and redeem tickets after the event is done at the Silent Auction booth for reimbursement. Maximum coupon value is $7.50.
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Koloa Plantation Days Vendor Admittance Policy
The Koloa Plantation Days Committee will be instituting a two dollar ($2.00) admittance fee for all persons over 12 years of age. This fee will help the Koloa
Plantation Days Committee to defray some of the cost associated with this annual community celebration.
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Food Vendors: |
All food vendors will be given ten (10) wrist bands for their workers for entry into the event.
All others must pay the $2 entry fee. |
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Craft Vendors: |
All craft vendors will be allotted three (3) wrist bands for their workers, plus one (1) parking pass to be displayed in the vehicle at all times.
All others must pay the $2 entry fee. |
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Game Vendors: |
The game vendors will be allotted six (6) wrist bands per game booth, for entry into the event for their workers.
All others must pay the $2 entry fee. |
All Vendors/Workers must enter the park through the vendor gate located on the Kapaa side of the Koloa Ball Park. The wrist bands must be worn and presented at that time for entry. The entrant must wear the wrist band for re-entry into the park.
Food, Craft and Game Vendors workers in excess of the allotted number will have to pay the two dollar ($2.00) entry fee and may enter through gate entries as the general public.
SET UP: All vendor vehicles must enter through the vendor gate for set up. All vehicles must be removed from the area by 9 AM.
REMINDER: Craft vendors are not allowed to sell food or water. Food vendors are not allowed to sell items not listed on their application form. Violators of this provision will not be invited back to participate next year, and will be asked to stop selling those items during the event.
Vendors must operate until 5:00pm; no early breakdown of booths is permitted.
Thank you for your cooperation!
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